In order to help you best arrange the logistics for your event, your CES Coordinator may need to discuss the following details with you.
Info about your guests:
- Number of guest attending the event.
- What are the demographics of your group? (i.e. adults, children, mixed).
- Will this matter to your program set up needs?
- Will there be disabled guests who will require special accommodations?
- Will there be guests coming from off campus?
- If so, will you need signage to get them to the location of your program, or will you provide maps for them?
- If signage is needed, do you want to arrange this with an off campus company, or do you want signs made on campus?
- If so, will you need signage to get them to the location of your program, or will you provide maps for them?
Info about your guests parking arrangements:
- Will your guests need a parking pass to avoid getting a ticket?
- Is there any VIP or special needs parking required?
- How will guests arrive to campus? (i.e. car, bus, etc.)
- Is there a need to arrange for Campus Police to direct traffic?
- Will buses need to be parked on campus?
- How many vehicles do you expect to have on campus?
Info about the safety and comfort of your guests:
- Do you plan to have candles at your event?
- If yes, a candle waiver must be signed.
- Do you plan to have tents for your event?
- If so, a Fire permit must be obtained (Fee for this varies on size of tent).
- Do you intend to set up a stage?
- If so, there may be a need for a Stage permit to be obtained, depending on location and size of stage.
- Will Campus Police Services be required for security (collection of money), traffic control, and/or potential for demonstration?
- Will you have any special needs guests that may require the aide of a sign language interpreter?
- If so, the Office of Differing Abilities can provide this for you.